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Web design invoice template (with a filled sample)

Design by the page, build as a project, hosting setup as a separate line — a sample website invoice, plus the blank template.

Web design invoice sample

Filled sample · A4 · per-page design, build, hosting setup

PDF, ~2 KB. The project is fictional; the generator is free and runs in your browser.

What the sample shows

  • Design billed per page with a quantity of 5
  • A front-end build as a fixed project line
  • Hosting setup and migration as a one-time line
  • A note that content population is billed separately
  • Net 30 terms for a hotel client
Web design invoice sample preview
Web design invoice sample · A4 · open full size

Per-page design vs a fixed project

A per-page rate makes the scope easy to see: five pages at $450 is a number the client can check. A fixed project fee is better when the design work is exploratory. Whichever you use, define what counts as a page and how many revision rounds are included.

Build, hosting and maintenance

Keep one-time setup separate from recurring hosting and maintenance. A client who pays a hosting setup fee should not assume hosting is included forever. Put recurring fees on their own annual or monthly invoice, and say clearly what the one-time line covers.

Milestones and deposits

Large website projects are usually split into a deposit and one or two milestone payments. Show the full project total, the amount already paid and the balance due. If the client paid a deposit before the project started, do not reduce the line items to the remaining amount.

Revisions and scope

Every website project has a moment when “one small change” becomes a new page. State the revision rounds included and the rate for extra work. A change order signed before the extra work starts is easier to collect than an hourly surprise on the final invoice.

Tax and terms

Web design is a service, and sales tax treatment varies by state. Hosting, domains and third-party services may be billed as pass-throughs or resold; check how your state treats each. Net 30 is standard for business clients, with a deposit for new ones.

FAQ

Should I bill per page or per project?

Per page when the scope is clear and repeatable; a fixed project fee when the work is exploratory. Either way, define what a page includes and the revision rounds.

Is hosting included?

Only if you say so. Keep one-time setup, recurring hosting and maintenance on separate lines so the client knows what renews.

How do I handle extra changes?

Put the included revisions in the contract and issue a change order for anything beyond them before the work starts.

Do I charge sales tax?

Services are treated differently by state, and hosting or third-party resale can change the answer. Check your state’s rules.

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