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Templates

Free document templates you can print or fill online.

Blank forms, filled invoice samples for twelve trades, and editable Word and Excel versions. Every download is print-ready — PDF, Word or Excel — with no account, no email gate and no watermark.

Invoice templates by profession

Each one is a filled sample you can copy, not just a blank page. Download the PDF to see the structure, then open the generator to make your own.

Freelance invoice sample

Fixed fees, per-page work and hourly billing.

Contractor invoice sample

Labor hours, materials and permit fees.

Photography invoice sample

Session time, crew, retouching and deposit.

Consultant invoice sample

Hours, workshops and travel expenses.

Agency invoice sample

Project fees, retainers and media spend.

E-commerce invoice sample

Units, custom options and freight.

Cleaning invoice sample

Recurring visits, add-ons and supplies.

Landscaping invoice sample

Crew hours, materials and disposal.

Electrician invoice sample

Service call, parts, labor and permit.

Web design invoice sample

Design by the page, build and hosting.

Tutoring invoice sample

Sessions, materials and cancellation policy.

Freelance writer invoice sample

Per-word posts, copy and research.

Blank document templates

Print-ready forms with labelled writing lines, for the days you would rather use a pen or a PDF editor.

Blank invoice template

One page, labelled lines, print or fill online.

Blank quote template

Scope, price, validity and next steps.

Blank proforma invoice

Confirm an order before it ships.

Blank credit note

Correct an invoice without editing it.

Blank timesheet template

Hours, rate, total and client sign-off.

Blank expense report

Categories, receipts and reimbursement total.

Blank purchase order

Order in writing before a supplier ships.

Statement of account

Every open invoice and the balance.

Blank delivery note

Proof of delivery with no prices.

Blank work order

Authorize a service job on site.

Word and Excel templates

Prefer an editable document? These open in Word, Excel, Google Docs or LibreOffice. Replace the bracketed text and save — no macros, no add-ins, no account.

Invoice template for Word

Editable DOCX, US Letter, no formulas.

Invoice template for Excel

XLSX with amount, tax and balance formulas.

Quote template for Word

Editable DOCX with validity and next steps.

Purchase order for Word

Editable DOCX with approval signatures.

Timesheet template for Excel

XLSX with hours, rate and total formulas.

Expense report for Excel

XLSX with category SUMIF subtotals.

Timesheet template for Word

Editable DOCX with a client sign-off.

Expense report for Word

Editable DOCX with approval lines.

Quote template for Excel

Formulas for line amount, tax and total.

Purchase order for Excel

Line formulas, order total and approval block.

Google Docs and Google Sheets

Download the Word or Excel file, upload it to Google Drive, and open it with Google Docs or Sheets. The fields and formulas carry over; check the page layout after import.

Invoice for Google Docs

DOCX import with fields ready.

Invoice for Google Sheets

XLSX import with live formulas.

Quote for Google Docs

DOCX import with validity and next steps.

Timesheet for Google Sheets

XLSX import with hour formulas.

Fillable PDF

Type directly into the PDF in Adobe Reader, Chrome, Edge or Preview. Good when you want a fixed layout and a fillable form, not a spreadsheet.

Fillable invoice PDF

37 form fields, type directly into the PDF.

How to use a template

  1. Download the PDF, Word or Excel file and print or edit it, or open the matching online tool.
  2. Fill in your business details and the client’s legal billing details. The legal name is what their accounts payable team matches against.
  3. Give the document a unique number and a due date. A term like Net 30 is not a due date on its own.
  4. Keep the numbered copy with the invoice or the job file. If a payment is queried, it is the first thing you will need.

Every template uses the same clean one-page layout: A4, standard fonts, no stock photos. Nothing is uploaded when you use the online versions — the form, the totals and the PDF all run in your browser.

Not sure which document to send?

The short version: quote before, invoice after, credit note to correct, purchase order when you are the buyer, work order to authorise a job, delivery note for goods, statement of account to collect. The guide walks through a full project sequence.

Read the document guide All document tools

FAQ

Are the templates really free?

Yes. Every PDF, Word and Excel template and the online generator are free. There is no account, no email gate and no watermark on the document.

Can I edit the PDFs?

The PDFs are print-ready forms, not AcroForm files. The Word and Excel versions are editable; use those to type into the file. The online generator creates a finished PDF and calculates the totals.

Which template should I use?

Use a quote before the work, an invoice after it, a timesheet to record hourly work, an expense report to claim costs, a purchase order to buy, a work order to authorise a job, a delivery note for goods and a statement of account to collect several open invoices. For an editable file, use the matching Word or Excel version.

Do the templates include sales tax?

They include a tax line. Whether you should use it depends on your state and what you sell; there is no federal sales tax in the US.

Are these templates US-specific?

Yes, the wording and fields are aimed at US freelancers and small businesses. The online tools let you change the currency, but you should check local tax and numbering rules before using them in another country.